Data storage and protection has become an integral part of nearly every business going forward through the 21st century. A global, digital economy had practically mandated the adoption of information technology resources and data management in order to stay competitive and meet compliance. The transfer and use of sensitive data, including that of a financial, medical or personal nature, requires effect data protection solutions to secure information.
Technology implementations can be complicated in order to meet business needs, but any company can still benefit from them with IT assessment services. Using ten metrics, these comprehensive IT assessments can enable a company to implement and utilize highly effective and secure data systems.
IT assessments measure all assets that are available to a company in-house, how they are currently used, and where change would be most effective. Existing systems are checked for data center colocation for remote backup services, extra data security, and improved efficiency.
One stumbling block that many companies will face is inefficient IT resources that lead to unnecessary expenses. Typically, it requires a firm that specializes in technology to be able to develop top efficiency data protection solutions. Utilizing such a company is the best way to have that know-how disseminated in order to effectively leverage cost savings. IT assessments will identify the best way to achieve a client’s needs, whether the solution is in-house, remote servicer, or data center colocation.
Distributed Locations and Remote Options
Offering flexibility, data center colocation is often one of the best methods for efficient systems. This process allows for virtual servers and remote backup services to consolidate data onto a high-efficiency, secure storage medium. Utilizing distributed locations also safeguards against natural disasters, equipment of housing failures, and even blackouts. Managed IT services can be coordinated from a central firm that does not have to be physically located with the stored data.
The ability to separate IT applications from its underlying hardware is the inherent quality of the virtualization paradigm. A powerful option, IT infrastructure including networks, software, applications, hardware, and even operating systems can be offered remotely. Virtual setups can remove capital investments and change the entire cost structure into solely operating expenses, paid on a per-use basis. Virtualization is also a common method for quickly expanding existing capabilities, as virtual resources are identical and compatible to traditional infrastructure.
The Federal Rules of Civil Procedure mandate how electronic data has to be maintained in light of legal actions. All data, including e-mail, instant messaging chats, documents, and any other electronically stored information, has to be stored in its native file type along with meta data describing each piece of information. IT assessments will take all regulations into consideration when designing IT systems.
Compliance and Certification
Beyond eDiscovery, there are many other types of government or industry standards and regulations. Data protection solutions can be tailor made to meet any and all retention guidelines for sensitive and personal data. Medical and legal firms are prime candidates for turnkey systems set to meet those guidelines. Automated backup, retention, and archival routines ensure comprehensive solutions.
Archiving and Retention Requirements
The most basic approach to managing data protection is to simply save everything. While effective, this method is highly inefficient and carries extraneous costs. Systems can be delineated with multiple priority levels to specify retention time frames, degree of access required, or any other metric. Reducing the data size footprint will translate into direct IT cost savings.
Business Continuity, Disaster Recovery, and Mission Critical Data
Robust contingency plans are included in any fully specified system. Data can be lost to natural disasters, equipment failure, power loss, and even simple accidents in the case of stored tapes. Disaster recovery can be extremely expensive in both recovery costs and lost income and opportunities. Data center colocation and virtualization are utilized to great effect in ensuring mission critical data is always available even in crisis situations.
Recording Sensitive Data
Data can be categorized under multiple priority levels to match sensitive data to the appropriate retention time, recovery time, and associated storage cost. Some data needs to be stored and accessed on regular basis, and is stored on disks for easier access. Long-term archival data that does not require frequent use can be stored on cost efficient media with longer recovery times to minimize costs.
Forecasting Information Growth
When it comes to IT, corporate information is growing at a steady pace from fifty to eighty percent per annually. This quickly growing demand puts pressure on even newer systems in order to cope. Professional IT assessments will take all growth opportunities into consideration to create systems that can scale with future demands, but not be over specified in the meantime.
IT assessments will uncover any client’s exact needs by using these ten comprehensive metrics.